Wood HQ Privacy Policy
We respect your privacy and Wood Festival 2015 Ltd is committed to protecting your personal data. This privacy policy will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.
In this privacy policy, we provide details about the information we collect through your use of this website, including any data you may provide when you purchase a product or service from us and how that information is used and shared.
Please note, our site operates on the Easol platform and your use of the site will be subject to additional terms required by Easol, including Easol's own privacy policy.
We may need to update this privacy policy from time to time in order to reflect, for example, changes to our practices or for other operational, legal or regulatory reasons.
1. IMPORTANT INFORMATION AND WHO WE ARE
Wood HQ, Wood Festival and Septembersong are owned and operated by Wood Festival 2015 Ltd. Where we say "we or "us” in this policy, we are referring to Wood Festival 2015 Ltd. We are registered in the United Kingdom under company number 09251718 and have our registered office at 3 Fairview Court, Fairview Road, Cheltenham, Gloucestershire, United Kingdom, GL52 2EX. The website(s) we refer to in this policy as the ”website” or “site” are https://woodfestival.com/ https://septembersong.info/ and https://woodhq.org/
2. CONTACT US
For more information about our privacy practices, if you have questions, or if you would like to make a complaint or request any information about your personal data, please contact us by the following means:
Email: info@woodfestival.com
Address: 3 Fairview Court, Fairview Road, Cheltenham, Gloucestershire, United Kingdom, GL52 2EX
3. THE DATA WE COLLECT ABOUT YOU
When you contact us or visit our website(s), our social media accounts, sign up to our mailing list or purchase a ticket to one of our events, we may collect information from you and use that information to tailor your experience and fulfil our obligations to you. We may collect:
Identity Data which includes your first name, last name, and date of birth
Contact Data which includes your billing address, delivery address, email address and telephone numbers
Financial Data which includes your bank account and payment card details
Transaction Data which includes details about payments to and from you and other details of products and services you have purchased from us
Technical Data which includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website
Profile Data which includes your username and password, purchases or orders made by you, your interests, preferences, feedback and survey responses
Usage Data which includes information about how you use our website and your interest in our products and services
Marketing and Communications Data which includes your preferences in receiving marketing from us and our third parties and your communication preferences.
If you fail to provide personal data where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.
4. HOW IS YOUR PERSONAL DATA COLLECTED?
We may use different methods to collect data from and about you including through:
Direct interactions where you may give us your Identity, Contact and Financial Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
When you place an order or express an interest in any of our products or services;
When you request marketing to be sent to you, such as signing up to our mailing list; or
when you give us feedback or contact us.
5. HOW WE USE YOUR PERSONAL DATA
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
Where we need to fulfil the contract we are about to enter into or have entered into with you.
Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
Where we need to comply with a legal obligation.
6. DISCLOSURES OF YOUR PERSONAL DATA
We may share your information with the following entities:
Third-party vendors who provide services or functions on our behalf, including operation of the website, business analytics, customer service, marketing, and distribution of surveys. We may also authorise third-party vendors to collect information on our behalf, including as necessary to operate features of our website, to third parties who provide a service for us, such as our accountants, or to provide a service to you on-site, such as our medical providers. Third-party vendors have access to and may collect information only as needed to perform their functions and are not permitted to share or use the information for any other purpose.
In response to subpoenas, court orders, or other legal process; to establish or exercise our legal rights; to defend against legal claims; or as otherwise required by law. In such cases we reserve the right to raise or waive any legal objection or right available to us.
When we believe it is appropriate to investigate, prevent, or take action regarding illegal or suspected illegal activities; or to protect and defend the rights, property, or safety of our company, our customers, or others.
In connection with a corporate transaction, such as a divestiture, merger, consolidation, or asset sale, or in the unlikely event of bankruptcy.
Other than as set out above, you will be notified when personal information about you will be shared with third parties, and you will have an opportunity to choose not to have us share such information.
We also may share aggregate or anonymous information with third parties, including advertisers and investors. This information does not contain any personal information and is used to develop content and services we hope you will find of interest.
7. DATA RETENTION
When you place an order through the website, we will maintain your Order Information for our records.
8. YOUR LEGAL RIGHTS
You have the right to:
Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios:
If you want us to establish the data's accuracy.
Where our use of the data is unlawful but you do not want us to erase it.
Where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims.
You have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
9. THIRD PARTIES
We share your personal data with third parties to help us supply our products and services.
Please note, our website is run on the Easol platform and Easol also collects data. Please refer to the Easol privacy policy for more details.
We may also share your personal data to comply with applicable laws and regulations or other lawful requests for information we receive, or to otherwise protect our rights.